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Quick Start Guide: Reviewers and Approvers

A quick-start guide to help you select, markup, review, and approve images

Emily Fishman avatar
Written by Emily Fishman
Updated over a week ago

This is a suggested workflow for people who are leaving feedback and approving finals to access a project to which they've been invited. It includes steps for inviting others to the project, adding images to the project if there aren't any already present, making selects, marking images up, reviewing revisions from your retoucher(s), making final approval, and downloading finals or FPOs.

Instructions for creating a project are here.

1. Accessing the Project

There are two ways you can be invited to a project: via email invite or via share link. Both are detailed below.

  • Email invite: Click the link in the email to create an account and log in. Following account creation, you will be dropped inside the project.

Email invitation

Create new account

  • Share link: Enter your name and email when prompted (this identifies you when making comments).

Log in via link. No account needed. Allows verybusy to match your comments with a name.

2. Inviting Others to Your Project

From the project grid view:

  • Select the blue "Share Project" button at the upper right of the screen

  • Share two ways:

    • Invite via email (invitee will receive an invite to the project via email, and if they don't already have an account, they will be prompted to create one.

    • Invite via Link (allows access to anyone with the link without requiring them to create an account)

Share via email

Share via link (public access)

3. Adding Images to a Project

If the project is empty, and you need to add images, drag and drop them into the empty project view.

4. Making Selects

Apply labels like Select, Reject, or Hold by:

  • Clicking “Create Label” on the image thumbnail, type the label name, and select a color for the label.

  • Or double-click an image to enter Markup View, where you can see the image larger, to create and apply labels. Use your right arrow key to advance to the next image.

  • In the project grid view, cmd (mac) or ctrl (PC) + click to select multiple image thumbnails to apply a label to.

Labels, once created within a project, will stay accessible throughout the project.

Add a label to an image thumbnail in the project grid view

Add a label to an image inside Markup View

5. Leaving Notes + Markups

  • Enter Markup View: Double-click an image thumbnail

  • The brush tool is active automatically

  • Draw directly on the image, type your comment, and hit Enter

  • You can attach up to 3 reference files per comment (max 1 GB each)

  • You can @mention someone from the project to directly call their attention to a comment or question.

Example of leaving a markup

Comment with @mention and reference file attached

6. Tracking Rounds

  • Use the round counter on the image thumbnail or at the top of Markup View to see previous versions

  • Toggle between current and previous rounds using the Before + After button

  • Use the Side-by-Side Comparison tool to view previous rounds next to the current round.

  • Click “All Comments” at the top of the comment panel to review and audit feedback from previous rounds

Round counter increases by 1 after a new round is uploaded by the retoucher.

Viewing the before + after of previous and current round

View any previous round next to the current round

7. Approving Images

Approve one or many images:

  • Inside Markup View: Click the Approve button at the bottom-center

  • On Image Thumbnails: Select images > Click Approve at the bottom-center or right-click > Approve. To select images:

    • Click + drag across thumbnails

    • Or use Cmd/Ctrl + Click to select specific images

    • Or Cmd/Ctrl + A to select all

Approve within Markup View

Batch-approving from the project grid

8. Downloading Files

  • You can download an entire project from the project grid view.

  • You can also download individual images from Markup View

Where to download from the project grid view

Where to download from the inside Markup View

Download options from inside Markup View:

  • For layout (FPO): choose Low-res JPG in the dropdown

  • For full resolution: choose Original in the dropdown

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