Inviting People to Collaborate on a Project
In verybusy, you can invite people to collaborate on projects in two roles depending the permissions they have within the project:
Editors: can upload, manage assets, leave feedback and share via email only
Reviewer: can only comment, markup and approve. Download if allowed.
š Learn more about Roles and Permissions here.
Ways to Invite People to a Project
You can invite either editors and reviewers via email or public link, depending on the level of security and ease of access you want collaborators to have.
When you're ready to invite someone to a project: Click the āShare Projectā Button.
1. Invite via Email (Account Required)
Users invited via email will receive a project invite email and they must create a account to access the project.
Editors / Reviewers - Free & unlimited.
This is the most secure methodāaccess is tied to the userās account.
Projects to which they have been invited will show up in their dashboard.
How to:
Under āInvite Peopleā, enter the email addresses or groups.
Select their role (either Editor or Reviewer) depending on the permissions they need.
Click Invite to send.
ā The invitees will receive an email with a link to the project. New users will be prompted to create an account before joining.
2. Invite via Public Link (No Account Required)
The benefit of this route is that the collaborators to which you send this type of invite do not need to create an account in verybusy.io.
Anyone with the link will be able to access the project immediately.
Users just provide a name and email for identification in comments
Project Owners or Managers can choose to enable Public Sharing.
People who join the project via link can be managed from People's tab.
Ideal for quick feedback from clients or external stakeholders. Easy access and clean & intuitive interface, to drive action where they are needed.
For more information about this feature, check out this article.
How to:
Under āShare Link Inviteā, project owners and managers (only) can enable the public link by toggling them on.
Sharing links are disabled by default when the project is created.
Click āCopy Linkā and send it to anyone youād like to invite. They will access the project with the assigned role.
ā After entering the project, these users can optionally create a free account if they want:
Projects will appear on their own Project Dashboard (instead of relying on the link).
Ability to receive notifications about project updates.
Easier navigation between projects.
Profile management.
Important: What Happens if You Disable the Public Link?
If the public link is disabled, no new people can join the project via the link.
However, people who previously accessed the project using the link will still retain accessāunless you manually remove them from the People tab.
To fully revoke someoneās access:
Disable the public link and
Remove them from the People tab.