Within projects, there are four main roles: Owners, Managers, Editors, and Reviewers. Project collaborators do not inherit access to other projects that are part of the workspace in which the project is created; they must be added to each project.
Collaborator permissions can be managed by the project owner or project manager, and in order to have either role, you must have a paid seat on the workspace in which the project was created. To read about workspaces, click here.
Learn how to remove a collaborator from a project here.
Overview
| Owner | Managers | Editor | Reviewers |
Manage Workspace | ✅ | ❌ | ❌ | ❌ |
Add Workspace Members | ✅ | ❌ | ❌ | ❌ |
Increase Workspace Storage | ✅ | ❌ | ❌ | ❌ |
Create & Manage Projects | ✅ | ✅ | ❌ | ❌ |
Manage Permissions in a Project | ✅ | ✅ | ❌ | ❌ |
Share Projects | ✅ | ✅ (via email and public link) | ✅ (via email only) | ❌ |
Manage Assets (Upload, Delete) | ✅ | ✅ | ✅ | ❌ |
Leave Feedback & Approve | ✅ | ✅ | ✅ | ✅ |
Download | ✅ | ✅ | ✅ | ✅ (if enabled) |
Previous Comment Visibility | ✅ | ✅ | ✅ | ✅ (if enabled) |
Project Owner
The Project Owner is the person who created the project and the only person within the project who can delete the project. This person has full project management capabilities. Creating a project requires a paid seat, so Project Owners are by default either a workspace owner or a member of a workspace.
Project Managers
Project Managers can manage project settings, people, and assets. They must be a member of the workspace under which the project was created to be assigned this role.
They can:
leave feedback, approve, upload, and download
apply and edit asset labels and load label groups to a project.
access the workspace's Collaborator Groups to add people to the project from a list of collaborators stored at the workspace-level.
invite Editors and Reviewers (see below) via public link for no-account-required collaboration. Read more about share links here.
manage permissions for Editors and Reviewers, including enabling/disabling downloads and previous comments visibility, and revoking public-link access.
invite other Project Managers as long as the invitee has a workspace seat on the same workspace in which the project was created.
Editors
An Editor is a free user invited to specific projects either via email or via public link. All plans have unlimited editors. They can manage assets within a project. Best for: retouchers, art directors, and producers.
They can:
leave feedback, approve, upload, download, and delete assets from a project.
apply and edit asset labels and load label groups to a project.
invite new collaborators to a project via email only (no access to public links).
They cannot:
manage permissions for other editors,
manage permissions for other reviewers
Reviewers
A Reviewer is a free user who can leave feedback, approve and download (if enabled). All plans have unlimited reviewers. They can review assets in a project and provide feedback and approvals. Best for: leadership and external clients.
They can:
leave feedback notes & markups, and approve assets.
download (if enabled).see previous round comments (if enabled).
apply asset labels; however, they cannot create labels or load label groups.
They cannot:
upload to the project
delete anything from the project.
invite new collaborators
change collaborator permissions.
see unresolved comments or @mentions thumbnails in assets.
Assigning Roles
Project roles are assigned when you invite someone to a project.
You can invite collaborators two ways:
Invite via email invite → account required, high security
Invite via link → no required, faster & easier access
Project Managers must be invited via email.
Editors and Reviewers can be invited via email or link. The link does not require the recipient to have a VeryBusy account; they can simply enter their name and email which will allow VeryBusy attribute their feedback. Note: they will not receive project notifications if invited via link. Learn more about the public share link here.
Collaborators and their roles can be edited from the People tab in the Share Modal or in Project Settings.