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Roles within verybusy: Understanding User Permissions

An overview of roles work within verybusy.io

Peter Hunner avatar
Written by Peter Hunner
Updated over a week ago

When working on projects in verybusy, it’s essential to understand user roles and their access levels. Whether you're managing a team, collaborating on retouching projects, or reviewing final assets, each role comes with specific permissions.

There are four main roles in verybusy: Owners, Managers, Editors, and Reviewers


Workspace-level users

Owners

The workspace Owner is the primary account holder and has the highest level of control over a workspace.

  • Has full workspace access and resources

  • Manages billing, subscription, and workspace settings.

  • Can invite, remove, or change user roles

  • Best for: creative ops, internal producers, project managers, and team leads.

Managers

A workspace Manager is a paid user with full access to a workspace. They can create and manage projects, manage users, assets and collaborate within their assigned projects.

  • Can create and manage projects.

  • Can manage people and user roles within a project.

  • Have all sharing capabilities. Including managing public sharing links for No-Account collaboration.

  • Can manage workspace: collaborator and label groups.

  • Access to all invited projects within the workspace.

  • Best for: co-workers, project managers, lead retouchers.


Project-level users

Editors

A project editor is a free user invited to specific projects either via email or via public link. All plans have unlimited editors. They can manage assets within a project.

  • Can upload, edit and delete assets.

  • Can organize and label assets.

  • Can leave feedback (comments & markups)

  • Can only access projects they are invited to (via email or link)

  • Cannot create or manage projects.

  • Limited sharing capabilities. Only via email (high security).

  • Cannot manage public links.

  • Best for: retouchers, external retouching teams who need to collaborate, photographers.


Reviewers

Reviewers are invited to leave feedback, approve and download (if enabled). All plans have unlimited reviewers.

  • No account required (just name and email). They will not recieve any project notifications.

  • Can comment, markup, and approve. Downloads if allowed.

  • Cannot manage projects, people or assets.

  • Best for: Clients, external reviewers, creative leadership and stakeholders who need quick access to review and approve.


Permissions Summary by Role

Owner

Managers

Editor

Reviewers

Manage Workspace

Workspace Members

Workspace Storage

Project Management

People Management

Share Projects

All sharing

All sharing Manage public link

Only via email

Manage Assets (Upload, Edit, Delete)

Review Feedback & Approvals

Download

(if enabled)


Which Role Fits Your Needs?

  • Managing your workspace, users and billing? → Workspace Owner

  • Need full project management control? → Workspace Manager

  • Working with retouchers, photographers or external people → Editors

  • Just need quick feedback without sign-up? → Reviewer

By assigning the right roles, you can streamline your workflow and keep projects moving efficiently.


Ways of inviting people to your project

In Workspace Settings, Owners can add additional seats for Managers.

Both Owners and Managers are the only type of users who can create and manage projects and user roles.

Managers need to be added to collaborate in each project. Can quickly do it by selecting the checkbox when creating projects.

To invite other people to collaborate and be part of a specific project you have two options from the Share Project button.

All people invited to the project will have role assigned to them in the moment of inviting them. These roles can be edited from the People tab in the Share Modal or Project Settings. You can also delete users to revoke access.

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