Whether you're managing a team, retouching images, or reviewing images for approval, each role comes with specific permissions.
Workspace Roles
When you start a free trial or purchase a subscription to a verybusy plan, you become the owner of a workspace. Workspaces contain any projects you create. There are two roles.
Owners
The Workspace Owner is the primary account holder and has the highest level of control over a workspace.
Can create projects or be a Project Manager
Manages billing, seats/members, and storage
Can access any project on the workspace
Can delete any project on the workspace
Can create Collaborator Groups
Can create Label Groups
Best for: anyone who needs to control the billing and membership of a workspace
Managers
A Workspace Manager is a paid user with full access to the workspace. They can create and manage projects, manage users, assets and collaborate within their assigned projects.
Can create projects or be a Project Manager
Can create Collaborator Groups
Can create Label Groups
Can view all projects within the workspace to which they have been invited
Best for: team members who need to be able to create projects
Project Roles
Within projects, there are four main roles: Owners, Managers, Editors, and Reviewers
Project Owner
The Project Owner is the person who created the project and the only person within the project who can delete the project. This person has full project management capabilities. Creating a project requires a paid seat, so Project Owners are by default either a workspace owner or a member of a workspace.
ℹ️ Workspace Owners can delete projects at the workspace level.
Project Managers
Project Managers can manage project settings, people, and assets. They must be a member of the workspace under which the project was created to be assigned the role of Project Manager. Best for: people who need total access and control.
✅ They can leave feedback, approve, upload, and download
✅ They can apply and edit asset labels and load label groups to a project.
✅ They can access the workspace's Collaborator Groups to add people to the project from a list of collaborators stored at the workspace-level.
✅ They can invite Editors and Reviewers (see below) via public link for no-account-required collaboration. Read more about public links here.
✅ They can manage permissions for Editors and Reviewers, including enabling/disabling downloads and revoking public-link access.
⚠️ They can invite other Project Managers as long as the invitee has a workspace seat on the same workspace in which the project was created.
ℹ️ Workspace Owners can add additional seats for a Project Manager in Workspace Settings
ℹ️ To read about transferring ownership of a project to someone else, click here.
Editors
An Editor is a free user invited to specific projects either via email or via public link. All plans have unlimited editors. They can manage assets within a project. Best for: anyone who needs upload assets to a project or create custom labels, such as retouchers.
✅ They can leave feedback, approve, upload, download (if enabled), and delete assets from a project.
✅ They can apply and edit asset labels and load label groups to a project.
⚠️ They can invite new collaborators to a project, via email only (no access to public links).
❌ They cannot manage permissions, including enabling/disabling downloads.
ℹ️ Editors invited via email or public link do not inherit access to the workspace on which the project they were invited to was created.
Reviewers
A Reviewer is a free user who can leave feedback, approve and download (if enabled). All plans have unlimited reviewers. They can review assets in a project and provide feedback and approvals. Best for: anyone who needs limited access in order to provide feedback and approvals, such as clients and leadership.
✅ They can leave feedback, approve, and download (if enabled).
⚠️ They can apply asset labels; however, they cannot create labels or load label groups.
❌ They cannot upload to the project
❌ They cannot delete anything from the project.
❌ They cannot invite new collaborators
❌ They cannot change collaborator permissions.
ℹ️ Reviewers invited via email or public link do not inherit access to the workspace on which the project they were invited to was created.
Permissions Summary by Role
| Owner | Managers | Editor | Reviewers |
Manage Workspace | ✅ | ❌ | ❌ | ❌ |
Add Workspace Members | ✅ | ❌ | ❌ | ❌ |
Increase Workspace Storage | ✅ | ❌ | ❌ | ❌ |
Create & Manage Projects | ✅ | ✅ | ❌ | ❌ |
Manage Permissions in a Project | ✅ | ✅ | ❌ | ❌ |
Share Projects | ✅ | ✅ (via email and public link) | ✅ (via email only) | ❌ |
Manage Assets (Upload, Delete) | ✅ | ✅ | ✅ | ❌ |
Leave Feedback & Approve | ✅ | ✅ | ✅ | ✅ |
Download | ✅ | ✅ | ✅ | ✅ (if enabled) |
Which Project Role Fits Your Needs?
Managing your workspace, users and billing? → Workspace Owner
Need to create projects and have full control project collaborators and permissions? → Workspace Manager
Need to upload assets to a project? → Editor
Need to provide feedback, grant approvals, or download assets? → Reviewer
Assigning Roles
Project roles are assigned when you invite someone to a project. They can be modified in the Project Invite modal or in Project Settings.
You can invite collaborators two ways:
Invite via email → account required, high security
Invite via public link → no required, faster & easier access
Project Managers must be invited via email. Editors and Reviewers can be invited via email or link. The link will not require them to have an account; they can simply enter their name and email which will allow verybusy to identify them when leaving feedback. Note: they will not receive project notifications if invited via link. Learn more about the public sharing link→
Roles can be edited from the People tab in the Share Modal or in Project Settings. You can also delete users to revoke access.
Share Project Modal