Within projects, there are four main roles: Owner, Manager, Editor, and Reviewer.
Project access is assigned per project. Being added to one project does not give someone access to other projects in the same workspace. Collaborators must be added to each project separately.
Some project roles require a workspace seat. A workspace seat allows someone to create projects in that workspace and be assigned as a Project Manager or Editor on projects in that workspace.
Project Owners and Project Managers must have a seat in the workspace where the project was created. Starting August 1, 2026, Editors will also need a workspace seat. Reviewers remain free.
Learn how to remove a collaborator from a project here.
Overview
| Owner | Managers | Editor | Reviewers |
Change project collaborator roles | ✅ | ✅ | ✅ (other Editors and Reviewers only) | ❌ |
Share projects | ✅ | ✅ (via email and public link) | ✅ (via email and public link, if enabled) | ❌ |
Assign assets | ✅ | ✅ | ❌ | ❌ |
View overview metrics panel | ✅ | ✅ | ❌ | ❌ |
Upload new images | ✅ | ✅ | ✅ | ✅ |
Upload rounds | ✅ | ✅ | ✅ | ❌ |
View all previous revision rounds | ✅ | ✅ | ✅ | ❌ |
Leave comments & markups | ✅ | ✅ | ✅ | ✅ |
Approve an asset | ✅ | ✅ | ✅ | ✅ |
Download | ✅ | ✅ | ✅ | ✅ (if enabled) |
See comments and markups for the current round | ✅ | ✅ | ✅ | ✅ |
See comments from previous rounds | ✅ | ✅ | ✅ | ✅ (if enabled) |
Project Owner
The Project Owner is the person who created the project. They have full project management permissions and are the only person in the project who can delete it.
Creating a project requires a workspace seat, so Project Owners are either the Workspace Owner or someone with a seat in that workspace.
Project Owners can:
manage project settings, people, permissions, and assets
upload, download, and delete assets
leave feedback and approve assets
apply, create, and edit labels
load label groups into a project
invite Managers, Editors, and Reviewers
delete the project
Project Managers
Project Managers can manage project settings, people, permissions, and assets.
Project Managers must have a seat in the workspace where the project was created.
Project Managers can:
manage project settings, people, permissions, and assets
upload, download, and delete assets
leave feedback and approve assets
apply, create, and edit labels
load label groups into a project
access the workspace’s Collaborator Groups to add people to the project
invite Editors and Reviewers via email or public link
manage permissions for Editors and Reviewers, including downloads, previous comments visibility, and public-link access
invite other Project Managers, as long as the invitee has a seat in the same workspace
Editors
Editors can work with assets inside a project. This role is commonly used for retouchers and art directors who need to upload rounds, have access to complete asset history, and/or organize project work.
Starting August 1, 2026, Editors need a seat in the workspace where the project was created.
Editors can:
leave feedback and approve assets
upload, download, and delete assets
apply, create, and edit labels
load label groups into a project
invite new collaborators to a project via email
invite collaborators via public link, if enabled
compare the current round to any previous round using the A/B toggle or side-by-side compare
Reviewers
Reviewers can review assets, leave feedback, and approve work. This role is commonly used for clients, leadership, and collaborators who need to weigh in without uploading or organizing assets.
Reviewers remain free.
Reviewers can:
leave comments and markups
approve assets
download, if enabled
see previous round comments, if enabled
apply existing asset labels
compare the current round to the previous round
Reviewers cannot:
upload revisions
delete assets
create or edit labels
load label groups
invite new collaborators
change collaborator permissions
compare against any round except the previous round
Assigning Roles
Project roles are assigned when someone is invited to a project.
You can invite collaborators two ways:
Invite via email: account required, higher security
Invite via link: no account required, faster access
Project Managers must be invited via email.
Editors and Reviewers can be invited by email or public link (if enabled by the Project Owner or Project Manager).
When someone joins through a public link, they enter their name and email so VeryBusy can attribute their feedback. They will not receive project notifications if they join through a public link. Learn more about the public share link here.
Collaborators and their roles can be edited from the People tab in the Share Modal or in Project Settings.