What is a Workspace Member?
Think of your workspace as your account; therefore, workspace members are people who have paid seats on your account.
Here's a rundown of what they can do:
Create projects — start new projects directly within your workspace
Manage projects — edit, share, and manage access on any project they own or are assigned to as a manager
Create/manage label & collaborator template groups from workspace settings
Full project-level sharing capabilities — Invite collaborators into their projects either via email or link. They can make projects public by enabling the no-account collaboration link.
Project Management features inside projects like: uploading images or files and editing permissions, assigning images to project members, accessing project overview analytics panel
Important: Being a member does not automatically grant access to all projects in the workspace. Members only see projects they have created, assumed ownership of, or have been specifically invited to.
Why add members?
As a Workspace Owner, adding members gives you:
Less back-and-forth — members work independently without needing you to create and invite them to every project
Better visibility — all projects live under one workspace, so you can see and manage everything in one place
Access control — you decide who's a member (but they still need invites per project)
Shared storage — all workspace projects count toward a single quota, making it easier to manage and upgrade when needed
Security — centralized team management means you control who can create and share work under your workspace
How to add a member
Click your avatar (top right) → Settings
Select the workspace you want to manage
Go to the Members tab
Click Invite Members and enter their email
They'll receive an email invitation — if they don't have a VeryBusy account yet, they'll be prompted to create one.
Note: if you do not have any empty seats to assign to someone, you can adjust your subscription via the Plan tab.