When working in a verybusy project, it’s essential to understand user roles and their access levels. Whether you're managing a team, collaborating on retouching projects, or reviewing final assets, each role comes with specific permissions.
There are five main project roles in verybusy: Owners, Managers, Editors, Reviewers, and View Only.
Permissions Summary by Role
| Owner (paid) | Managers | Editor | Reviewer (free) | View Only (free) |
Can delete and transfer a project | ✅ | ❌ | ❌ | ❌ | ❌ |
Manage project | ✅ | ✅ | ❌ | ❌ | ❌ |
Manage people and their permissions | ✅ | ✅ | ❌ | ❌ | ❌ |
Create / edit label and collaborator templates | ✅ | ✅ | ❌ | ❌ | ❌ |
Send share link invites | ✅ | ✅ | ❌ | ❌ | ❌ |
Send email invites | ✅ | ✅ | ✅ | ❌ | ❌ |
Manage Assets (upload, edit, delete) | ✅ | ✅ | ✅ | ❌ | ❌ |
Review Feedback & Approvals | ✅ | ✅ | ✅ | ✅ | ❌ |
Download | ✅ | ✅ | ✅ | if enabled | if enabled |
Apply / change labels | ✅ | ✅ | ✅ | ✅ | ❌ |
Owners
The Project Owner is the primary account holder and has the highest level of control over a project.
Has full workspace access and resources
Manages billing, subscription, and workspace settings.
Can invite, remove, or change user roles
Best for: creative ops, internal producers, project managers, and team leads.
Managers
A Project Manager is a paid user within the project's workspace. They have full collaboration capabilities and can fully manage a project's users and assets.
Can manage people and user roles within a project.
Have all sharing capabilities. Including managing public sharing links for No-Account collaboration.
Can manage collaborator and label groups within the project's workspace
Best for: co-workers, project managers, lead retouchers.
Editors
A Project Editor is a free user invited to specific projects either via email or via public link. All plans have unlimited editors. They can manage assets within a project.
Can upload, edit and delete assets.
Can organize and label assets.
Can leave feedback (comments & markups)
Can only access projects they are invited to (via email or link)
Cannot create or manage projects.
Limited sharing capabilities. Only via email (high security).
Cannot manage public share links.
Best for: retouchers, external retouching teams who need to collaborate, photographers.
Reviewers
A Project Reviewer is invited to leave feedback, approve and download assets (if enabled). All plans have unlimited reviewers.
Can comment, markup, and approve. Downloads if enabled.
Can update labels
Cannot manage projects, people or assets.
Best for: Clients, external reviewers, creative leadership and stakeholders who need quick access to review and approve.
View only
A Project Reviewer is invited to leave feedback, approve and download assets (if enabled). All plans have unlimited reviewers.
Can comment, markup, and approve. Downloads if enabled.
Can update labels
Cannot manage projects, people or assets.
Best for: Clients, external reviewers, creative leadership and stakeholders who need quick access to review and approve.
Which Role Fits Your Needs?
Managing your workspace, users and billing? → Workspace Owner
Need full project management control? → Workspace Manager
Working with retouchers, photographers or external people → Editors
Just need quick feedback without sign-up? → Reviewer
By assigning the right roles, you can streamline your workflow and keep projects moving efficiently.
Ways of inviting people to your project
In Workspace Settings, Owners can add additional paid seats for Managers.
Both Owners and Managers are the only type of users who can create and manage projects and user roles.
Managers need to be added to collaborate in each project. Can quickly do it by selecting the checkbox when creating projects.
To invite other people to collaborate and be part of a specific project you have 2 options from the Share Modal.
via email. Account required. High security.
via public link. No-account collaboration. Easy access. Links are public.
All people invited to the project will have role assigned to them in the moment of inviting them. These roles can be edited from the People tab in the Share Modal or Project Settings. You can also delete users to revoke access.