What is Smart Uploads?
Smart Uploads automatically detects similar file names and lets you decide how to manage your upload in just a few clicks.
This makes round versioning and batch uploads faster and more streamlined, removing the need to manually upload a round per asset.
How It Works
We developed an algorithm that matches similar file names based on differences in the appended text or file format. When a new asset has a similar name to an existing file in the same folder/location, the Smart Rounds modal will pop up.
You can then decide whether to:
✅ Upload as a New Round (Versioning an existing file)
✅ Upload as a New Asset (Keeping it separate)
Matching Criteria
Curious how the matching algorithm works? Here's what we look for:
1️⃣ Similar Names with appended text variations
Files with names that match existing assets but include appended text variations (at the end):
Version numbers:
vN(e.g.,asset_v2,asset-v3).Round numbers: rN (e.g.,
asset_r1,asset-r2).General rounds:
_Ror_r(no number required).Final: If the name includes the word "final".
Important: The separator before the appended text can be - | _ | . | * | +
2️⃣ Same Name, Different File Format
Files with the same name but a different format will show up in the modal.
Example:
asset.jpg→asset.png.
What Happens in Special Cases?
Duplicate Files (Exact Name Matches)
Files with the same name and file format are always uploaded as new rounds automatically. They will not appear in the modal.
Unmatched or Multiple Matches
If a file doesn’t match any existing assets or has multiple potential matches, it will automatically upload as a new asset.
How to Use Smart Uploads
Start Uploading Your Assets:
Drag and drop files from your desktop, or click the New button (located on the left) and select Asset Upload
Include all your files, whether they’re new assets or new rounds for existing ones.
Let verybusy Work for You:
Our algorithm checks the names of the uploaded files and compares them to existing assets. It identifies matches based on appended text variations or file format differences.
When Matches Are Found:
If we detect similar names in the same location level, a modal will appear:
Existing File (left): The potential match in your library.
New Asset (middle): The file you’re currently uploading. With the match criteria found in bold.
Upload Option (right): Choose whether to upload it as a New Round or a New Asset.
Decide & Confirm:
Select the upload type for each match and click Continue Upload.
Important: Uploads won’t proceed until all matches are confirmed. If you hit Cancel, none of the files in the batch will be uploaded.
Note: To quickly continue, if you know you want all your assets to be new files, just click the checkbox in the top right, and Upload all as new assets.
🚀 Best Practices for Smart Uploads Matching
Always use a clear separator (
_,-,.,*,+) before versioning appendix.Use consistent naming conventions to help verybusy detect rounds accurately.
If an upload isn't recognized, check whether the suffix follows valid patterns, and make sure the appended text criteria is at the end.
Your Feedback Matters!
This is a beta feature, and we’d love to hear your thoughts!
💬 Is Smart Uploads making your workflow faster?
💡 Are there other naming patterns you’d like us to detect?
Leave your feedback here —and helps us make verybusy even better! 🚀